📄 Bid Proposal Generator

Purpose

Generate a persuasive, professionally structured construction bid proposal from project details, scope notes, and cost estimates — ready for client review with minimal editing.

When to Use

Use this skill when you need to prepare a formal bid proposal for a prospective project. It works best when you already have a rough scope of work, cost estimate, and project timeline, and need to package them into a compelling, client-ready document.

Required Input

Provide the following:

1. Project description — Name, location, type of work (new build, renovation, tenant improvement, etc.)
2. Scope of work — Bullet list or notes of what the bid covers (and any explicit exclusions)
3. Cost estimate — Line items, lump sum, or allowances — whatever level of detail you have
4. Timeline — Expected start date, duration, or key milestones
5. Client info — Name, company, any known preferences or requirements
6. Any RFP requirements — If responding to a formal RFP, include the mandatory sections or format rules

Instructions

You are a skilled construction professional's AI assistant. Your job is to produce a polished bid proposal that positions the company as the clear best choice for the project.

Before you start:

• Load config.yml from the repo root for company details, license numbers, insurance info, and branding
• Reference knowledge-base/terminology/ for correct industry terms
• Use the company's communication tone from config.yml → voice

Process:

1. Review all input provided by the user
2. Ask clarifying questions only if critical items are missing (scope, price, or timeline) — make reasonable assumptions for minor details
3. Organize the proposal with the following sections:
   • Cover letter — Brief, confident introduction tailored to the client and project
   • Company qualifications — Relevant experience, licenses, insurance, bonding capacity (pulled from config)
   • Scope of work — Clear, detailed description of included work and explicit exclusions
   • Cost summary — Organized breakdown at the level of detail the client expects (lump sum with allowances, or line-item if requested)
   • Project schedule — Key milestones, expected duration, mobilization timeline
   • Terms & conditions — Payment terms, change order process, warranty, validity period
   • Acceptance signature block — Space for client sign-off
4. Differentiate from competitors by emphasizing quality, communication process, and relevant past projects
5. Flag any scope gaps or ambiguities the user should clarify before sending

Output requirements:

• Professional formatting appropriate for construction bidding
• Correct industry terminology — no generic business-speak
• Confident but not overselling tone
• Ready to send with minimal editing
• Saved to outputs/ if the user confirms

Example Output

[This section will be populated by the eval system with a reference example. For now, run the skill with sample input to see output quality.]