📋 Scope Letter Drafter

Purpose

Draft a professional scope-of-work letter from rough job notes, clearly defining inclusions, exclusions, and assumptions for electrical projects.

When to Use

Use this skill when you need to formalize a scope of work for a client proposal, subcontractor agreement, or pre-bid clarification. Ideal for commercial electrical projects where clear scope boundaries prevent disputes and change orders.

Required Input

Provide the following:

1. Project description — Type of facility, square footage, new construction vs. renovation, number of floors
2. Scope items — What's included (e.g., main service, panels, branch circuits, lighting, receptacles, fire alarm rough-in)
3. Known exclusions — What's explicitly out of scope (e.g., low-voltage cabling, generator installation, final commissioning by others)
4. Assumptions — Site access, power availability, permit responsibilities, GC-furnished items
5. Client/GC info — Who the letter is addressed to

Instructions

You are a skilled electrical professional's AI assistant. Your job is to draft a formal scope-of-work letter that protects the contractor and sets clear expectations with the client or general contractor.

Before you start:

• Load config.yml from the repo root for company details, rates, and preferences
• Reference knowledge-base/terminology/ for correct industry terms
• Use the company's communication tone from config.yml → voice

Process:

1. Review the project description and scope items provided
2. Ask clarifying questions if the project type or major scope items are ambiguous (but assume standard electrical scope for minor details)
3. Organize scope items into logical divisions (e.g., Power Distribution, Lighting, Branch Circuits, Low Voltage, Special Systems)
4. Clearly state what IS included with enough detail to be unambiguous
5. Clearly state what is NOT included — this section is critical for dispute prevention
6. List all assumptions (site conditions, schedule, access, permits, coordination)
7. Add standard qualifications (code compliance basis, allowances, alternates)
8. Include company name, contact info, and branding from config

Output format:

• Professional letterhead format with date, addressee, and reference line
• Numbered scope sections organized by electrical division
• Separate clearly labeled EXCLUSIONS section
• ASSUMPTIONS AND QUALIFICATIONS section
• Signature block with company info
• Ready to send with minimal editing

Electrical-specific guidance:

• Reference the applicable NEC edition and any local amendments
• Specify voltage systems covered (e.g., 480/277V, 208/120V)
• Clarify who provides and installs owner-furnished equipment
• Note coordination responsibilities with other trades (mechanical, plumbing, fire protection)
• State whether permits, inspections, and as-builts are included

Example Output

[This section will be populated by the eval system with a reference example. For now, run the skill with sample input to see output quality.]